Executive Assistant - Cardio-Renal, Metabolism & Ophthalmology Job

South San Francisco, CA, US
September 18 2017
Organization Type
Executive Assistant - Cardio-Renal, Metabolism & Ophthalmology-ADM008748


Merck Research Laboratories South San Francisco, a wholly owned subsidiary of Merck and Co., is focused on driving discovery research. Our new multi-disciplinary discovery research site offers state-of- the-art resources to explore the most promising science combined with Merck’s world-class R&D expertise in small molecules and biologics. Located within the heart of the Bay area’s biomedical community, research conducted in our new laboratories spans exploratory biology through early clinical development and is an integral part of Merck’s powerful world-class network of drug and vaccine discovery.

At Merck, we are inspired by the belief that a research-driven enterprise dedicated to scientific excellence can create medicines and vaccines that save and improve lives. Every employee is building on our proud legacy of scientific breakthrough. Our ability to impact the lives of patients worldwide depends on the integrity, creativity, humility and scientific acumen of our team. We are creating a diverse organization that is inspired by invention and founded on a culture of respect and collaboration. At Merck Research Labs South San Francisco, you’ll have the opportunity to expand your knowledge and skills through collaboration with talented and dedicated colleagues while advancing your career.

The primary activities include and are not limited to the following:

- General Secretarial/Clerical duties constitute approximately 10% of job responsibilities.

- Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.

- Work priorities and activities are reviewed with little supervision.

- Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem solving skills.

- Schedules complex, multi-leg and international travel

- Supports the use of Team Sites

- Communication Skills must be at a level to effectively interact with Merck executives and internal/external clients both on-site and remotely to maintain workflow.

- May coordinate special projects within the division/area.



- Required: High School Diploma

- Preferred: Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)


- Minimum of (10) years Administrative Assistant experience

- Minimum of (5) years Administrative experience supporting Sr. Directors / Executives

- Advanced computer skills using (MS Outlook, Word, Excel, Power Point) and operation of other Merck/MSD internal systems

- Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel

- Experience processing Visa/Passport Applications

- SAP experience processing Expense Reports, Purchase Orders, Payment Requests. Vendor Add Forms, as well as run reports within SAP

- Ability to handle and prioritize a large number of simultaneous assignments

- Event Planning/Coordination experience

- Extraordinary attention to detail

- Outstanding communication and people skills

- Budget/Finance Management experience

The quality of our team is essential to our success. We are creating a new and innovative approach to rewarding our employees and establishing a comprehensive value proposition. Our competitive compensation program and benefits are designed to support the wide range of goals, needs and lifestyles of our employees, and the people that matter the most in their lives. If you need an accommodation for the application process please email us at staffingaadar@merck.com.

Merck & Co., Inc. Kenilworth, N.J., U.S.A. known as Merck in the United States and Canada, is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. Today, we are building a new kind of healthcare company – one that is ready to help create a healthier future for us all.

Merck is an equal opportunity employer, Minority/Female/Disability/Veteran – proudly embracing diversity in all of its manifestations.

Job: Administrative Svcs Generic

Job Title:Executive Assistant

Primary Location: NA-US-CA-South San Francisco

Employee Status: Regular

Travel: No

Number of Openings: 1

Company Trade Name:Merck