Associate Director, Administrative Services, Office of the Secretary Job

Kenilworth, NJ, US
May 15 2017
Organization Type
Associate Director, Administrative Services, Office of the Secretary-ADM008483


Merck & Co., Inc. Kenilworth, N.J., U.S.A. known as Merck in the United States and Canada, is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where Merck has codified its 125-year legacy. Merck’s success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.

Our ability to excel depends on the integrity, knowledge, imagination, skill, diversity and teamwork of an individual like you. To this end, we strive to create an environment of mutual respect, encouragement and teamwork. As part of our global team, you’ll have the opportunity to collaborate with talented and dedicated colleagues while developing and expanding your career.

The Office of the Secretary supports the Board of Directors, Board Committees and Executive Officers of Merck & Co., Inc. It is responsible for legal and regulatory matters pertaining to public companies and responsibilities of directors and officers thereof. The Associate Director, Administrative Services will assist the Company’s Corporate Secretary with all aspects of corporate governance, Board and Committee meetings as well as legal and regulatory compliance matters.


Board Support:

- Provide corporate governance and compliance support to the Board of Directors and executive officers, including:

- Serve as primary contact for supporting the Board and Committee meetings with regard to scheduling, agenda topics, logistics, supporting materials;

- Work with, and direct, other personnel in the Office of the Secretary and the Company to ensure that logistical aspects of Board and Committee meetings are executed smoothly;

- Prepare Board and Committee agendas, supporting documents and resolutions for Board and Committee meetings, ensuring that legal and regulatory expectations as well as the Board’s and Company’s objectives are met;

- Inform management of new and developing corporate governance-related trends and best practices and changes in investor voting policies and priorities and provide recommendations as to appropriate response and potential modifications to the charters, policies, procedures and guidelines; and prepare communication to the Board, as appropriate;

- Interact with and respond to inquiries from Directors and executive officers and send routine communications to the Board and executive officers;

- Coordinate the onboarding and orientation of new Directors and executive officers;

- Responsible for supervising the maintenance of Board and Committee minutes books and electronic and physical meeting files and corporate governance documents;


- Coordinate routine SEC and NYSE filings and compliance programs;

- Provide oversight relating to insider reporting obligations, trading restrictions, recordkeeping and reporting with the SEC;

- Lead the preparation and distribution of the Company’s Proxy Materials; provide planning oversight for the Annual Meeting; and oversee the voting process;

- Provide oversight of the data collection and review process for the Related Party and annual Director Independence determinations;

- Coordinate the shareholder engagement program (meeting scheduling, proxy voting policy research, preparation of background materials for engagement; keeping engagement log; and summarizing the engagement for the Board and management);

- Prepare certificates and respond to requests for information relating to the parent company and subsidiaries, as needed;

- Develop and manage department budget and assist with department administrative duties.


Minimum Education Requirement:

- Bachelor's degree from an accredited institution.

Required Experience and Skills:

- At least 5 years of paralegal, corporate governance or equivalent experience.

- Knowledge of corporate governance matters of a public company and Section 16 reporting obligations.

- Excellent organization and communication skills (written and verbal).

- Demonstrated capability to interact/communicate with senior executives and provide guidance.

- High level of leadership presence, business acumen and influence.

- Experience with the development of written policies or guidelines or other significant writing experience.

Preferred Experience and Skills:

- Experience with U.S. public company (ideally NYSE listed) boards of directors;

- Experience with the various regulatory filings related to public companies and their officers and directors with the Securities and Exchange Commission;

- Proficient with Microsoft Office applications (Word, Excel, PowerPoint, SharePoint, etc.), Westlaw/Lexus Nexus online research and able to learn new technology and software applications.

- Self-motivated, reliable, sensitive to issues of confidentiality, detail-oriented, resourceful, adaptable, decisive, capable of working independently and autonomously, and possess mature, independent judgment.

- Ability to effectively and accurately manage multiple schedules, establish and maintain effective working relationships and independently prioritize workload, meet deadlines and work effectively in a fast-paced environment with multiple demands.

- Ability to conceptualize and manage complex projects while engaging resources from inside and outside the department.

- Ability to assess talent and build high performing team.

Our employees are the key to our company’s success. We demonstrate our commitment to our employees by offering a competitive and valuable rewards program. Our Company’s benefits are designed to support the wide range of goals, needs and lifestyles of our employees, and many of the people that matter the most in their lives. If you need an accommodation for the application process please email us at

Search Firm Representatives Please Read Carefully:

Merck & Co., Inc. is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Merck via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Merck. No fee will be paid in the event the candidate is hired by Merck as a result of the referral or through other means.

Visa sponsorship is not available for this position.

For more information about personal rights under Equal Employment Opportunity, visit:

EEOC Poster

EEOC GINA Supplement​

Merck is an equal opportunity employer, Minority/Female/Disability/Veteran – proudly embracing diversity in all of its manifestations.

Job: Administrative Svcs Generic

Job Title:Assoc. Dir, Administrative Services

Primary Location: NA-US-NJ-Kenilworth

Employee Status: Regular

Travel: No

Number of Openings: 1

Company Trade Name:Merck

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