Doheny Eye Institute, an affiliate of UCLA, invites applicants with immunology working experience for a research position to study pathogenesis and immunoregulation of autoimmune diseases. Applicants will be considered for a position of post-doctoral associate or technician. Persons with postdoctoral experience in autoimmune pathogenesis, cellular immunology, and T cell biology are particularly urged to apply. Outstanding candidate(s) will be considered for a future senior position and encouraged to become an independent investigator.
JOB SUMMARY (Brief statement summarizing main functions and purpose of the job):
Provide pre-award support and guidance on proposal submissions and provide administrative and secretarial support to Basic Scientists faculty and Director, Research Administration. Assist with Federal reporting preparation. Assist with general office duties, grant books and filing. Work independently and/or within a team as needed on special nonrecurring and ongoing projects. Maintain records of equipment purchased with Federal funds and grand submission on existing databases. Obtain signatures, drop off and pickup from other buildings.
DUTIES AND RESPONSIBILITIES (List major functions in order of responsibility):
- Preparation and assistance in submission of grant/contract proposals (both paper and online submissions) Ensure online submission requirements are met and maintain/update the investigator profiles on funding agency online systems such as Grants,gov for all federal agencies and the eRA Commons for NIH (Percent of time: 60%)
- Work independently and/or within a team as needed on special nonrecurring and ongoing projects, special assignments as directed by Research Administration Supervisor and/or Director of Research Administration. (Percent of time: 10%)
- Preparation and assistance in submission of annual progress reports and final reports required by funding agencies. (Percent of time: 5%)
- Maintain the data integrity of the Federal Equipment and capital equipment expenditure requests for Operating Accounts managed by Research Administration. (Percent of time: 5%)
- Be conversant with specific grant proposal requirements regulatory issues and how they apply to various funding agencies and specific grant/contract proposals. Provide an informational resource for investigators with queries about grants and the guidelines for submission of various funding agencies. (Percent of time: 5%)
- Responsible for maintaining, distributing institutional grant/contract reports. Provide analysis of general grant budgeting as requested. (Percent of time: 5%)
- Oversight of the pathology archive records. Organizing records and fulfilling legitimate/approved archive requests, tracking returns as necessary. (Percent of time: 5%)
- Responsible for administrative duties such as office filing, converting hard copies to electronic files and grant notebooks, obtain signatures, drop off and pick up from other buildings: protocols, certificates, etc. Office Depot Orders, Fed Ex shipping and pick-up including answering and directing telephone calls. (Percent of time: 5%)
- Display courtesy and consideration to patients, guests, faculty, staff, and all customers. (Ongoing)
- Maintain compliance of laboratory with all applicable safety guidelines. (Ongoing)
- Maintain strict confidentiality of all records and information that pertains to employees, patients, physicians, related interests of the organization within the Research Administration office. (Ongoing)
Function is under general supervision of Research Administration Supervisor.
ABILITIES AND CHARACTERISTICS
A. Good interpersonal skills
B. Detail oriented and accurate work skills Proficient editing skills.
C. Excellent word processing and computer skills, preferably IBM PC - Microsoft Word for Windows.
D. Familiarity with scientific/medical terminology and professional journal listings.
E. Project management skills
F. Excellent organizational skills. Ability to prioritize and handle simultaneous projects.
G. Excellent communication skills both oral and written. Good listening skills. Ability to relate information clearly, i.e., instructions, directions, etc.
H. Resourcefulness--ability to accomplish tasks quickly and independently.
I. Proficient English skills, grammar, vocabulary, and punctuation.
J. Knowledge and skills for design and programming of databases.
K. Accurate typing skills at 65 wpm.
L. Ability to assess situations, use good judgment, and determine appropriate action.